Administrative checklist: Difference between revisions
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== For conference trips == | == For conference trips == | ||
* | All professors and researchers have to ask their secretariat for taking care of ''Modelo 94'' form. To do that, send her/him the following information. NOTE THAT THIS INFORMATION HAS TO BE SENT AT LEAST 15 DAYS BEFORE THE DEPARTURE DATE! | ||
* | * Conference name, place, and URL | ||
* | * Final version of the paper to be presented, if any | ||
* ( | * Acceptance document (can be an email) or formal invitation | ||
** | * Trip dates (departure and arrival) | ||
** | * Airplane ticket cost (not needed if ticket reservation is done by them, which is the usual case) | ||
* | * Additional transportation expenses estimate, if any (e.g., taxi, train, etc.) | ||
** | * Whether ''ajudas de custo'' are at 100% or 70% | ||
** | ** 100% (=148,91EUR per day) means that it has to cover the hotel expenses, while 70% (of the previous amount) means that the hotel is paid separately | ||
** if 70% is choosen, also indicate number of nights and nightly rate | |||
** NOTE: according to regulations, hotel cannot be above three stars (exceptions are accepted as long as properly justified) | |||
* Conference registration cost | |||
In case of being a professor at IST, one has also to contact the ''Area Científica/Secção/Departamento'' for secretariat for obtaining an authorization of leave, indicating the following information ALSO AT LEAST 15 DAYS BEFORE THE DEPARTURE DATE. | |||
* Conference name, place, and URL | |||
* Final version of the paper to be presented, if any | |||
* Acceptance document (can be an email) or formal invitation | |||
* Trip dates (departure and arrival) | |||
* ''Modelo 94'', usually sent by ISR secretariat directly (but check for it anyway) | |||
== Purchases == | == Purchases == | ||
Revision as of 19:32, 24 June 2009
(under construction)
Acknowledgment for all kinds of publications
- Affiliation should mention UTL as Technical University of Lisbon (TULisbon)
- Funding acknowledgment should state:
This work was supported by the Portuguese Government -- FCT (ISR/IST plurianual funding).
For conference trips
All professors and researchers have to ask their secretariat for taking care of Modelo 94 form. To do that, send her/him the following information. NOTE THAT THIS INFORMATION HAS TO BE SENT AT LEAST 15 DAYS BEFORE THE DEPARTURE DATE!
- Conference name, place, and URL
- Final version of the paper to be presented, if any
- Acceptance document (can be an email) or formal invitation
- Trip dates (departure and arrival)
- Airplane ticket cost (not needed if ticket reservation is done by them, which is the usual case)
- Additional transportation expenses estimate, if any (e.g., taxi, train, etc.)
- Whether ajudas de custo are at 100% or 70%
- 100% (=148,91EUR per day) means that it has to cover the hotel expenses, while 70% (of the previous amount) means that the hotel is paid separately
- if 70% is choosen, also indicate number of nights and nightly rate
- NOTE: according to regulations, hotel cannot be above three stars (exceptions are accepted as long as properly justified)
- Conference registration cost
In case of being a professor at IST, one has also to contact the Area Científica/Secção/Departamento for secretariat for obtaining an authorization of leave, indicating the following information ALSO AT LEAST 15 DAYS BEFORE THE DEPARTURE DATE.
- Conference name, place, and URL
- Final version of the paper to be presented, if any
- Acceptance document (can be an email) or formal invitation
- Trip dates (departure and arrival)
- Modelo 94, usually sent by ISR secretariat directly (but check for it anyway)
Purchases
- Send to the ISR secretariat a proposal complying with the following rules:
- without IVA (VAT)
- validity of 66 days (optional; if it is omitted it is assumed to be 66 days)
- containing the delivery date
- containing the payment conditions (at least 30 days)