Administrative checklist

Funding acknowledgments

• Activities funded by ISR plurianual budget (FCT rules)

This work was supported by project the FCT (ISR/IST plurianual funding) through the PIDDAC Program funds.

• Activities funded by FCT projects (FCT rules)

This work was supported by project [CONTRACT REFERENCE HERE] (example: PTDC/EEA-ACR/70174/2006 MMCACC)

• Activities under an FCT grant (e.g. BII, PhD, Postdoc)

Partially funded with grant SFRH/BD/0000/2006, from Fundação para a Ciência e a Tecnologia. (replace grant reference)

• EU Projects

This work was partially funded by EU Project ACRONYM (replace project acronym)

If more than one funding source is involved, one needs to combine several of these references together.

Example: This work was partially funded by FCT (ISR/IST plurianual funding) through the PIDDAC Program funds and EU Project MYGOD.

For conference trips

All professors and researchers have to ask their secretariat for taking care of Modelo 94 form. To do that, send her/him the following information. NOTE THAT THIS INFORMATION HAS TO BE SENT AT LEAST 15 DAYS BEFORE THE DEPARTURE DATE!

• Conference name, place, and URL
• Final version of the paper to be presented, if any
• Acceptance document (can be an email) or formal invitation
• Trip dates (departure and arrival)
• Airplane ticket cost (not needed if ticket reservation is done by them, which is the usual case)
• Additional transportation expenses estimate, if any (e.g., taxi, train, etc.)
• Whether ajudas de custo are at 100% or 70%
  • 100% (=148,91EUR per day) means that it has to cover the hotel expenses, while 70% (of the previous amount) means that the hotel is paid separately
  • if 70% is choosen, also indicate number of nights and nightly rate
  • NOTE: according to regulations, hotel cannot be above three stars (exceptions are accepted as long as properly justified)
• Conference registration cost

In case of being a professor at IST, one has also to contact the Area Científica/Secção/Departamento for secretariat for obtaining an authorization of leave, indicating the following information ALSO AT LEAST 15 DAYS BEFORE THE DEPARTURE DATE.

• Conference name, place, and URL
• Final version of the paper to be presented, if any
• Acceptance document (can be an email) or formal invitation
• Trip dates (departure and arrival)
• Modelo 94, usually sent by ISR secretariat directly (but check for it anyway)

During the trip do not forget to:

• keep the boarding passes for all airplane legs
• bring an invoice/receipt of the conference registration, including the reference IST-501507930 somewhere (the address field is usually the best place)
• bring a conference participation certificate
• a confirmation of the number of stars of the hotel

and send all these items to the ISR secretariar after the return

Purchases

• Send to the ISR secretariat a proposal complying with the following rules:
  • addressed to Instituto Superior Tecnico
  • containing VAT number: 501507930
  • containing a proposal reference number
  • with and without IVA (VAT)
  • validity of 66 days (optional; if it is omitted it is assumed to be 66 days)
  • containing the delivery date
  • containing the payment conditions (at least 30 days)